Guide to Medical Records Retrieval
Every patient has the right to access their medical records hence the need for hospitals to prepare them in advance to avoid any inconvenience that may arise when the patients don’t get the information when they need them. Depending on the hospital management, one can get their medical records in the form of papers stored in files or electronically. The federal law states that patients have the right to get copies of their records whether in electronic health records or paper copies.
Though getting access to your medical records is your right, there are some factors that one needs to consider before they can access their medical records. Before one can access their medical records; they need to be patient whose records are being requested. Also, a parent or guardian of the patient can request for the medical records. It is goof to note that for one to be issued a medical report of their loved one, they first need to have a written permission from the patient. In some cases, the caregivers can also be allowed to access the patient’s records when they provide a written permission.
The following are the medical providers who can issue medical records these include doctors, labs, hospitals as well as other medical practitioners. The duration for keeping the medical records vary from one place to another. In addition, not all medical records that the providers will share with the patient, there are some that are kept secret. Records related to mental health are mostly the ones that the patient will be denied aces to them. Such records are kept as private as possible more so when the provider feels or believes that allowing the patient to access the records can endanger their physical health.
There are instances in which the medical records will not be disclosed to the patient. Besides, one may not access the following reports including psychotherapy reports, those that may endanger their safety and life as well as the records that have names of other people or person and the patient’s access to the records can cause harm to the people whose names appeared in the record. Other records that are barred from the patient include those that are considered to be confidential and issuing them would tamper with their privacy.
The first step to getting the medical records is by making a formal application. The records can be accessed first by making a request through phone call or by making an informal request during consultation. Nowadays , patients can access their records from electronic systems. One of the benefits of using the online medical records retrieval is that they store the information in an organized form. Unlike in the past when the patients had to visit the hospital to be issued with their reports, nowadays , one has to make a request on phone call then the hospital management will forward the medical report to the patient’s mail.